The hardest part of a grounds contract is knowing what you actually got.
You are not on site at 5 AM. Your owner asks what the winter line item bought. A tenant emails about ice at the north entrance and you have nothing to check it against.
Every ProScapes account gets a portal login on day one. It is not a add-on and it is not a premium tier — it is how we run the work, so you get to watch it happen.
Live crew tracking
Where crews are now and when yours is next in the route.
Photo documentation
Time-stamped images attached to every completed task.
Event reports
Post-storm narrative, pass log, and salt weight inside 24 hours.
Schedule visibility
Upcoming visits, so you can warn tenants before the mowers arrive.
Direct messaging
Message your account manager in thread, not through a dispatch queue.
Season history
Every event, every service, exportable when budget season arrives.
Today · Wed, Jul 22
Last winter · event log
When clients actually open the portal.
5:40 AM, mid-storm
You want to know whether the lot is clear before you decide what to tell tenants. You check position and last completed pass instead of calling dispatch.
Board meeting night
A member says the common areas were neglected in June. You pull up June, show fourteen documented visits with photos, and the topic ends.
The claim letter
Someone slipped on February 14. You export the event report — passes, timestamps, photos, salt weight — and forward it to your carrier the same day.
No other Twin Cities contractor markets this.
A few competitors have client portals. None of them explain what is inside, which means buyers cannot tell the difference between a real operations record and a login screen. We would rather show you.
See the portal with your own property in it.
Book a site walk and we will set up a sample view so you can judge the reporting before you judge the price.